Lowongan Office Operations Support Officer Jakarta, Indonesia – Bina Nusantara Group Full-time

• Lokasi: Jakarta, Indonesia
• Fungsi Pekerjaan: Logistics & Operations
• Tipe Posisi: Full-time
• Pengalaman Yang Dibutuhkan: 1 to 4 years

Deskripsi Pekerjaan Office Operations Support Officer Jakarta, Indonesia – Bina Nusantara Group

Job Descriptions:
• Coordinate administrative and support activities for Executive Education daily activity.

• Establish, select, implement and coordinate office procedures and systems.

• Handle office management supplies, stock and non-stock budget process and request

• Assist Executive Education Director for budgeting process.

• Sort and prioritize incoming information, requests and communicate accurately for optimal decision-making.

• Administer and organize various important information and documents needed by the management (planning, contacts, management, appraisal, travels and other confidential matters)

• Maintain and update efficient and effective record documentation

• Develop, maintain and update effective filing system for the management needs and requirements (including store classified and confidential files)

• Maintain and develop payment system process

• Coordinate with internal and external parties to organize various aspect and component required to initiate, execute and finalize major project.

• Maintain and develop good relationship within Executive Education internal team

• Arrange, attend department meetings and prepare minutes of meeting

• Plan schedule and arrange director’s appointments (including transportation/accommodation arrangement, inform/contact related parties)

• Evaluate administrative activities periodically and provide input/ solution to enhance process effectiveness

• Handle payment request process for Executive Education activities (e.g., invoice, material development, profit sharing for external coordinator, etc.).

• Prepare tax documents related to payment proses (e.g., tax calculation & recapitulation, etc.).

• Handle payroll process for trainers (weekly and monthly).

• Prepare and send payment slip to trainer (monthly)

• Handle invoice project’s request to Finance Division.

• Prepare agreement for trainer and consultant (provide form jasa pengajar, perjanjian jasa pengajar/ konsultan), send report to Legal team quarterly.

• Assist preparation and implementation of gathering event/field trip for facilitators.

• Maintain and monitor payment schedule and its budget.

• Prepare the project expenses, profit, and budget realization report.

• Assist in the quality assurance process for training documents (e.g., quality assurance process for training materials/ module, maintain the process flow, etc.).

• Provide Report to direct Supervisor

• Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost)

• Perform activities related to Quality Management System

• Perform additional tasks related to key responsibilities as required by Direct Supervisor

Job Requirements:
• Minimum Bachelor Degree

• Minimum 2 years of working experience

• Office management/administration

• Project management

• Experience in project database maintenance

Sklill yang Dibutuhkan Office Operations Support Officer Jakarta, Indonesia – Bina Nusantara Group

1. Project Management
2. Agile Project Management
3. Microsoft

Date created: 24 Jan 2023

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Tentang Bina Nusantara Group

BINA NUSANTARA started with a dream and a sense of determination. Founded by Joseph Wibowo Hadipoespito and Theresia Widia Soerjaningsih, this education institution has gone through many stages, and overcome various barriers. It still stands strong and grand despite the competition.

Budaya Perusahaan Bina Nusantara Group

CultureWhat’s it like working at Bina Nusantara Group?Based on our belief in God, our passion for education, and our view of a bright future, we are committed to developing the nation and to building a global community through education and technology.
This commitment is reflected in the values of Bina Nusantara, which become the guidance of our actions:
Striving for excellence.
We continuously do our best to achieve high quality results in every aspect of our work.Perseverance.
We stay calm, focused, never give up, and quickly recover in overcoming challenges.Integrity.
We are honest, transparent, sincere, and courageous in doing the right thing.Respect.
We Care for others; we value differences and contributions from every individualInnovation.
We encourage creative, breakthrough, and sustainable ideas to continuously improve processes in order to achieve better results.Teamwork.
We believe in the importance of collaborative, effective, and trustful working relationships as one team.

• Industri Perusahaan: Education Tech
• Jumlah Karyawan: 1,001 – 5,000
• Lokasi Kantor: Jakarta, Indonesia